Who we are

Our website address is: http://abacuscarecoordination.com.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Communications and Privacy information

We will communicate with you via any means you provide to us.  During the course of our initial communications with you we will ask for your preferred means of reaching you.   If at any time you wish that we suspend communications via a specific means please inform us using that means of communication and by stating please do not communicate with me on this [platform, phone number, text number, email etc.] and we will send you a confirming communication using that means and then remove it from our system.  We will only provide sensitive information to you on confirmed means of communication.  If your contact information should change please keep us updated and we will gladly adjust our communications to you accordingly.  We do not collect communication preferences via our website, as indicated above this information is collected during our inital contacts with you.  With your permission, we may communicate via: Email, Text, Phone calls etc. We will not provide information regarding your services to any third party without your permission.  Such permission can be provided verbally in some cases or in writing in any form (usually with a Release of Information form) as long as we can confirm that the authorization is coming from you.  Your contact information will not be made available to other persons with the exception of state agencies with whom we collaborate to provide you with your services.  You will not recieve marketing of any nature from Abacus but you may receive information of general interest (regarding waiver services) in the form of an occasional newsletter or something of that nature.  Additionally, we are required to recertify each two years, part of that process is to collect survey information on how we are performing providing your services.  These surveys are sent out annually (and not to everybody – we use a measured cross section of those we serve and work with) and are optional, if you would prefer not to participate you may ignore the survey.  Beyond this we desire to protect your privacy at every opportunity, if there is anything specific that concerns you, please commuicate with your Care Coordinator and share your concerns accordingly.  We will make every attempt to satisfy your concerns. SMS opt-in and Phone numbers for the purpose of SMS will not be shared with third parties and affiliates for marketing purposes and at no time will your health care information be shared with any third parties via SMS communications

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.  Health Care information related to your Medicaid waiver is kept on file for the required period (7 years) and is available to you on request.  If there is anything you desire please let us know and we’ll be happy to provide you with the entirety of information we have. 

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Data Protection

We make every attempt to protect your data, anything we store is securely sequested behind a username and password login which requires 2 factor identification to access on-line information and is securely locked up in our office for other data and Medicaid / Waiver information.  There is little stored online in the first place and then only that information you provide to our website.  If you have any questions please feel free to reach out to me at “Bob@abacuscarecoordination.com” and I will be happy to speak with you regarding this or any other matter. 

Visitor comments may be checked through an automated spam detection service.

Privacy Policy updates

Changes to our privacy policy will be posted here on our website for public consumption.  As we are governed by both SMS-TCR and HIPPA regulations changes are infrequent and you will also be notified by your chosen means of communications that this has occured along with a link to our privacy policy.  If you have any questions please feel free to reach out and we will answer them accordingly.